Appendix **

DRAFT

Protocol for Members and Officers in respect of International Travel Applicable to both Councillors and Officers

All international travel journeys shall be undertaken for legitimate council business reasons only.

· All travel arrangements will be confirmed as “economy class” or at the lowest costs to the public purse. Councillors and Officers would be able to upgrade their ticket but do so at their own personal expense.

· Councillors and Officers will provide the Council with confirmation that they are no known medical reasons which could prevent them from undertaking international travel, flights etc.

· Subject to meeting health and any other requirements which may be deemed necessary in respect of the proposed travel arrangements and destination, the Council will provide appropriate insurance for the Councillor or Officer.

Actions to be taken prior to approval being granted

The Councillor or Officer will be required to (it is acknowledged that some of the details may be confidential):

· Clarify the purpose of the travel;

· Give details of the aims and objectives to be sought from this travel and how this would benefit City of York Council;

· Give reasons as to why this travel is essential and how the aims and objectives cannot be sought by other means e.g. virtual meeting

· Explain what the Councillor or Officer hopes to get out of the proposed trip;

Upon returning from an approved trip, the Councillor or Officer will be required to (it is acknowledged that some of the details may be confidential):

· Provide feedback from the authorised trip;

· Detail the achieved outcomes and how this will be actioned;

· Detail how City of York Council will benefit as a result of this authorised trip.

Applicable to Councillors only

Authorisation for expenditure for international travel shall be sought from the s151 Officer.

Applicable to Officers only

The Council’s Corporate Management Team will authorise expenditure for international travel for officers following consultation with the s151 Officer.